President welcome & report on Ziegler meeting
Approve May Minutes*
Finance
—Profit & Loss “Activity Report”
—Budget for approval*
Governance
–February meeting
–New members needed
Grants*
Grant grid (all grants)
Returning Quaker
Returning Non-Quaker
—Bright Side Manor + Satisfaction survey report
—Interfaith Caregivers + budget (new)
—SOWN/Connectedly + revised budget
—Trinitas (back after 1 year)
–Center for Hope Hospice – no new proposal but waiting
New Quaker
—Chandler Hall (back after 8 years)
—Friends Homes NC + budget
New Non-Quaker
—Senior Community Services + promo
—Springpoint Senior Living + letter
–Center for Hope Hospice -deferred from April and last October
* denotes decision needed
Location: Newtown Friends Meeting, 219 Court St, Newtown PA. 10 am – 3 pm
Agenda
Education session: What are the questions we need to be asking ourselves and each other to guide our grantmaking discernment? Guest: Lucy Vandenberg from CNJG and the Schumann Foundation, previously Fund for NJ among other positions.
Please read the notes from the February meeting and be prepared to share your top 4-5 responses to the prompt.
Lunch will be provided.
Board Annual Meeting
–Iron Mt.
–Midyear conversations
—Request from Friends LifeCare
Expense reimbursement
–Appointment of members to terms and committees
–Appointment of officers
–Candidates
–Approval of 2024-25 dates
—–Number needed for bylaws change
—–Remove annual report to NYYM
—Executive Director job description
—Conflict of Interest disclosure
–Added Tyler to bank account
Approve minutes from April
Grants:
Worksheet 2024 grant requests pdf
worksheet in excel
Returning Quaker
Barclay Friends- (no new request) report + budget
FSA-Kendal Corp AIT program discussion/not for decision
Friends Home Kennett reapplication + use of funds +attachment
Friends House Retirement Community reapplication
Friendsview Retirement Community reapplication
Friends Village report + reapplication
The Hickman reapplication + budget
QVS reapplication
Pendle Hill reapplication
Ujima reapplication
Returning Non-Quaker
Center for Modern Aging (PSRC) reapplication
Center in the Park reapplication + budget; program budget
JFCS Phila reapplication
Kindersmile reapplication+ budget
Rise reapplication
Snipes Farm reapplication+ report
Witness to Innocence reapplication + budget
New (all non-Quaker)
CARIE application
Center for Hope Hospice reapplication
Harvest Family reapplication
Jewish Relief Agency reapplication
Finance Committee – Eric
Governance Committee – Lisa
Plan for May meeting
Feedback on shortened reports/applications/process
Approve February Minutes
Agenda 2.24
Welcome- Jim 5
Education Session: Looking Back, Looking Forward – Susan 90 -120 min.
Following the strategic session last May and in anticipation of doing more work this May, we want to use the extra time available in February for some deeper, relaxed discussion. During the lifespan of FFA, the world has rapidly changed around us, including the field of philanthropy and aging services. Our dedication to continuing revelation has led us from a focus on Quaker lifecare communities to services for at-home Friends to those leading and living in underserved communities. We have also implemented several trust-based practices toward building strong relationships with our grantee partners. Where do we want to go next? This discussion will help Susan focus her work and guide our strategic planning in May.
Please review the grants FFA has made over the past 2 years. Here is a list of the grants made in 2022-3. (more details on them are on the website under the meetings when they were considered). Select 2 that stand out as a success to you, that you are proud of — why? Pick 2 that didn’t excite you — why? If it is helpful, I added columns for the following questions: Do they reflect the FFA mission? Are they innovative? Impactful? Replicable? Do they serve partners and under-served populations that might not get other funding? Are there gaps between what we are doing and what we want to do? Which of these elements are important to you going forward? How does this inform us about our priorities? We will start the session with sharing responses.
We will also talk about the queries Susan listed in her report.
Business Meeting
2. ED report 2.24 – Susan
—ED report 12.23 sent in December
3. Executive Session re Susan – Jim
–Susan’s priorities for 2024
4. Finance -Eric
—Budget for year for APPROVAL approved
–Proposal re Friends Fiduciary – that the Friends Fiduciary account be used to fund the NYYM grant, which is true to original intent, begins to spend income, and releases funds at JPM for more granting.
5. Governance- Lisa
—Officer Job descriptions update- draft
Notes from Quaker Convening on Aging
4. Governance – Lisa
5. Finance – Eric
6. Grant reports–read only
5. Grant proposals Fall proposal spreadsheet
Welcome- Jim
–Feedback on education sessions
Executive Director Report- Susan
Governance – Lisa
—Board appointments – new members, officers, renewal terms
Strategic Plan Implementation + Priorities review – Susan
–Grant making priorities
Finance- Eric
–Investment strategy update
Approval of April 20 Minutes
Welcome– Jim
Grants: Spring 2023 proposal spreadsheet
Reports (read only):
Friends House Retirement Community
Proposals – Quaker Returning
Friends House Retirement Community
The Hickman planned an 18 month period to implement Montessori and will return in the Fall, which fits better with their fiscal year. New England Yearly Meeting had a slow start for hiring and implementing ARCH and will return in the Fall.
Proposals – Non-Quaker Returning
Proposals- New Quaker
Beacon Hill Friends House +Info Sheet
Philadelphia Yearly Meeting + info sheet
Proposals – New Non-Quaker
Dancers for Variable Populations + info sheet
Grounds for Sculpture + info sheet
Harvest Family Success Center + info sheet
Lutheran Settlement House + info sheet
Princeton Senior Resource Center + info sheet
Governance– Lisa
Finance– Eric
Approval of February Minutes– Jim- approve change
Agenda
Welcome – Jim
6:00 Conversation with Montessori grant recipients- Friends Home in Kennett, The Hickman, Friends House Retirement Community
7:00
Evaluation of ED Jim
ED report – Susan
–Iron Mountain- rx shredding remaining boxes – Susan
–ARCH future discussion – Susan
Finance- Investment policies & practices – Eric
–Hard conversations about spending Eric, Jim
–Budget approval, balance sheet – Susan, Eric
Governance- Lisa
Approve minutes: October Board minutes
Upcoming meetings
Reports
Kindersmile year-end report and budget
Jaisohn Foundation year-end report
Friends Village year-end report
Senior Community Services year-end report & budget
Friendsview Manor final report
Agenda pdf
Welcome– Jim
Executive Director’s Reports– Summer & October -Susan
LETTERS OF INTENT- you already read these; they are here for reference and saving.
Baltimore Yearly Meeting & New Grantee info form. I already approved to move forward without revision.
Bright Side Manor LOI, new grantee info & ALP description
JFS Atlantic Co LOI and new grantee info
Interfaith Caregivers of Mercer Co & info sheet
NJAAW LOI and new grantee info-declined
Nazarene LOI and new grantee info-declined
The Tender-declined
GEMS LOI & Info sheet-declined
KACS & info sheet-declined
Robert Wood Johnson Barnabas Hamilton & info sheet-declined
EB Fitness and info sheet –discretionary
Mid-year conversations– see Executive Director’s Report
REPORTS
PROPOSALS
Returning:
Returning-non-Quaker
New: (see below for info sheets)
Baltimore Yearly Meeting -seemed strong and thorough enough not to need a proposal.
Bright Side Manor proposal & budget
Jewish Community Housing updated letter and budget
Interfaith Caregivers Mercer Co
Discretionary:
EBFit – $1000 starter grant
Governance
Finance
Consent: Approval of May minutes