Agenda
Conversation with Montessori grant recipients
Finance discussion on investments
Reports
Kindersmile year-end report and budget
Jaisohn Foundation year-end report
Author: ffa-editor
October 2022
Agenda pdf
Welcome– Jim
Executive Director’s Reports– Summer & October -Susan
- Add non-discrimination sentence to grant agreement
- Grantee partner affirms that it has a non-discrimination policy which applies to both employees and program participants and that it makes ongoing efforts to live into this policy. Grantee further affirms that subcontractors or vendors enabled by this grant will have substantially similar policies and commitments in place.
- Add board members to website
- Quaker Convening on Aging
- Comments on grant proposals, Q&A, mid-year conversations
- LOI and review process
LETTERS OF INTENT- you already read these; they are here for reference and saving.
Baltimore Yearly Meeting & New Grantee info form. I already approved to move forward without revision.
Bright Side Manor LOI, new grantee info & ALP description
JFS Atlantic Co LOI and new grantee info
Interfaith Caregivers of Mercer Co & info sheet
NJAAW LOI and new grantee info-declined
Nazarene LOI and new grantee info-declined
The Tender-declined
GEMS LOI & Info sheet-declined
KACS & info sheet-declined
Robert Wood Johnson Barnabas Hamilton & info sheet-declined
EB Fitness and info sheet –discretionary
Mid-year conversations– see Executive Director’s Report
REPORTS
PROPOSALS
Returning:
Returning-non-Quaker
New: (see below for info sheets)
Baltimore Yearly Meeting -seemed strong and thorough enough not to need a proposal.
Bright Side Manor proposal & budget
Jewish Community Housing updated letter and budget
Interfaith Caregivers Mercer Co
Discretionary:
EBFit – $1000 starter grant
Governance
- Updated Trustees Roles & Responsibilities 2022
- Candidates- Joan Malin, Emily Sandusky
- Meeting dates 2023
- Notes from meeting Oct 3 posted
Finance
- Notes from Sept 1 meeting posted
- Draft audit review. Final page corrected.
- Socially responsible investing-report on meeting
Consent: Approval of May minutes
May 2022
Quaker Convening May 10 7-9 pm Zoom
Participant organizations: Philadelphia YM, New York YM, New England YM, Baltimore YM, Pendle Hill, Friends General Conference
Here are some questions to get us started. Please come prepared to present your organization on the first 5 questions (5 minutes each) before we open it up for interaction on the remaining two:
- How does your organization serve aging Friends? Where does concern for aging Friends fall in your organizational structure?
- Should aging be a separate concern or is it part of a continuum of care for our communities?
- What does “care” include? Spiritual, financial, services, referrals?
- What’s your greatest need? Worry? Resource?
- If you had a magic wand, what would you do?
- Gaps and overlaps
- What is the next step for you individually and us as a group?
- How could FFA help?
Annual Meeting May 17 7-9 pm
I. Welcome- Jim
II. Executive Director Report – Susan
III. Discussion on Quaker Convening May 10 – what themes stood out, potential collaborations, greatest needs/top priorities, role for FFA?
IV. Deferred grants – Susan
- Pendle Hill (addendum)
- Camden Coalition
V. Governance – Lisa
- Updated graphic/mission/FFA at A Glance
VI. Annual Corporate Meeting
- Appreciation for Beth Yingling
- Appointment of Officers and Trustee Class of 2025
- Meeting dates for 2022-23
- Annual meeting format- split (this year) or all-day(past years)
- Trustee disclosure forms
VII. Finance – Eric
- Recommendation regarding investments
VIII. Consent agenda- approval of April minutes
Reports from Grantee Partners- read only
April 2022
Finance Committee
Governance Committee
FFA at a Glance– summary of FFA strategy documents
GRANTS
Letters of Intent
- Camden Coalition LOI
- Jewish Community Housing LOI
- Jewish Relief Agency LOI
- Lutheran Settlement House LOI
- Lutheran Social Ministries LOI
- Meals on Wheels LOI
- New England Yearly Meeting LOI
- Surrey Services LOI WITHDRAWN
- Vonzella’s Crown LOI
New Grantee Partner Information Sheets
- Camden Coalition Info
- Jewish Community Housing Info
- Jewish Relief Agency Info
- Lutheran Settlement House Info
- Lutheran Social Ministries Info
- Meals on Wheels Info
- New England Yearly Meeting Info
- Surrey Services Info
- Vonzella’s Crown Info
New proposals:
- Camden Coalition
- Jewish Community Housing (JCHC)
- Jewish Relief Agency
- Lutheran Settlement House
- Meals on Wheels Mercer Co.
- New England Yearly Meeting (NEYM)
- Vonzella’s Crown
Proposals-returning:
- Barclay Friends
- FSA
- Friends House Retirement Community
- JFCS
- Pendle Hill
- Rise + Budget
- Lutheran Social Ministries
- Ujima Friends Peace Center-Sankofa
- The Hickman– with addendum
- Witness to Innocence
Reports:
- Friends LifeCare IRIS project- $3374 remains, SWH will update
- Quaker Voluntary Service – $3545 to be returned, SWH to update
- Barclay Friends
- FSA
- Friends House Retirement Community
- JFCS
- Pendle Hill
- Rise + Budget
- Lutheran Social Ministries (submitted last Fall)
- Ujima is combined with proposal–watch the video!
- Witness to Innocence
Consent agenda: Minutes 4.17.22
February 17, 2022
Welcome 5 min Jim
Education session on Trust Based Philanthropy with Nancy Burd 110
Reading: Trust Based Philanthropy: An Overview
additional materials at trustbasedphilanthropy.org
BREAK 10
Business meeting welcome- Jim 5
ED report 5-10 Susan
Grants – LOI from JCHC and Camden Coalition 15-20 Susan
conversation summaries–read if interested (Rise, WTI, Barclay, Ujima, Friends House, JFCS, FSA others as conducted) –general discussion Added after meeting:National Church Residences, Pendle Hill, QVS,
Finance – summary of Finance meeting 10 Eric
Governance 5 Lisa
Executive Session- ED Evaluation 5 Jim
Consent: Minutes October 2021 and extra session 5 Jim
October 14, 2021
Welcome- Jim 5
Executive Director Report Susan 20
Distributable amount: The Finance Committee recommends granting a maximum of $300,000 this cycle, which is estimated as 5.5% of assets. $350,000 was awarded last time, and we should probably set a target of $300,000 for each cycle.
Year-end reports–go with with applications
Center in the Park and financials
Proposals-returning Susan 60
Center in the Park and budget and logic model and outreach plan
FSA expansion (interns and leadership academy on hold until Spring)
Jaisohn Foundation, budget, Letter of support
Proposals- new Susan 45
MidYear Summaries Susan +board 15
Friends House Retirement Community
Jewish Family & Children’s Services
Final reports–for reading only
Chandler Hall Aromatherapy final report
Black Doctors Covid Consortium final report
PCA report on aging in place-best practice manual
Finance Eric 15
2020 Audit, Cryptocurrency policy, Ziegler update, investments, proposed 2022 budget
Add meeting in October to approve budget and 990PF? 990PF
Governance Lisa 15
Grantee feedback, board self-evaluation, succession planning, February and June annual meeting ideas
Consent agenda:
Approve June Minutes Jim 5
June 5, 2021
June 5, 2021 Agenda
9:00-11:00 Grantee presentations and discussion Susan
–Ujima
–Witness to Innocence
–ARTZ Philadelphia
–AFSC
- Tell us about the community you serve.
- How has the community been impacted by the pandemic and social justice issues?
- How is this affecting your operations, programs and funding?
- What is your strategic focus for the coming year?
- What else would you like us to know?
- How can we help?
- What is the biggest issue your community faces today?
11:00-12:00 Generative Discussion Jim
12:00-1:00 lunch break
1:00- 3:00 Board meeting
- Welcome Jim 5
- Continue strategic thinking for 2021-22
–How can board members be more involved in identifying granting opportunities and knowing about the work we support?
–What problem is FFA trying to address? What approach will FFA take to address that problem? Who do we need to listen to? How will we know that we have been transformational/had impact?
–What strategic priorities and issues does FFA want to address this year?
- Executive Director report Susan 15
- Governance Lisa 15+
- Reappoint officers
- Reappoint board class of 2021- Lisa, Conrad, Abigail
- Officers job descriptions
- Secretary in training
- Conflict of Interest disclosure forms
- Board self-evaluation
- Meeting dates 2021-22 revised
- Finance Eric 15
- Ziegler
- Updates from Friends Fiduciary and JPMorgan
- Grants Susan 15
- Report from Friends Home & Village
- Earlham College LOI
- Consent agenda: approve April minutes Jim 5
Close Jim 5
April 8, 2021
AGENDA
Welcome – Jim (10)
Executive Director’s report – Susan (10)
Grants – Susan (120)
Theory of Change for April Grants – I added this tool for snapshot of grants
-LOIs
—Rise Hightstown – senior nutrition
—Lutheran Homes NJ -gardens
-New grantees
—Broadmead – Nurse in Training
—Kendal at Home – Virtual and in-person programming
—Mercy LIFE West Philadelphia – GrandPads (summary, organization)
— Pendle Hill – Online programs
— Woolman Hill– accessibility
-Returning grantees
—Barclay Friends – Horticulture gardens + report
—Friends House Retirement Community – Montessori – budget+ report
—Jewish Family & Children’s Services– Hoarding + report
—National Church Residences – Pastoral care chaplains in PA communities + report
—QVS report– fellow
—Witness to Innocence – peer specialist for exonerees + report, budget, timeline
Finance – Eric (15)
Governance – Lisa (15)
Consent (5)- February minutes & Ziegler notes
February 11, 2021
Welcome Jim 10
Ziegler agenda and powerpoint 60
Director’s Report Susan 30
Grants
On Lok minigrant proposal- approved
Letters of Intent: Susan 20
Request from FSA
Report summaries (do you prefer to full reports?)
Finance Eric 10
move to electronic Annual Financials and 990PF
SEP
Governance Lisa 10
Technology and communications policy
Committee assignments
Website feedback
Consent Jim 10
Meeting evaluation
7 responsibilities of a trust based board