1. Welcome – Jim
2. Approval of 5.6.23 Minutes
3. Executive Director report – Susan-  Includes summaries of mid-year conversations

Notes from Quaker Convening on Aging

4.  Governance – Lisa

5. Finance – Eric

JPM Proposal

Audit & 990

6.  Grant reports–read only

1. 1. AFSC – sabbatical
   2. ARTZ
   3. Baltimore Yearly Meeting – no request
   4. Brightside Manor + Budget
   5. Center in the Park  – wait til Spring
   6. Friends Home Kennett – wait til Spring
   7. Interfaith Caregivers + budget
   8. JCHC- no proposal
   9. JFS Atlantic
   10. Montco SAAC
   11. New England Yearly Meeting
   12. NYYM ARCH – see proposal
   13. SOWN
   14. Trinitas – sabbatical
   15. Camden Coalition 

5. Grant proposals   Fall proposal spreadsheet

Q&A

1. 1. 1. Returning Quaker
         1. Beacon Hill
         2. The Hickman–includes report
         3. NYYM
            1. SPARK article 2009 re relationship between NYYM & FFA
         4. NEYM
      2. Returning non-Quaker
         1. ARTZ + Budget
         2. BrightSide Manor
         3. Interfaith caregivers Mercer Co. + budget
         4. JFS Atlantic
         5. Montco SAAC
         6. SOWN
      3. New Quaker – none
      4. New non-Quaker
         1. Center for Hope Hospice + budget
         2. Habitat for Humanity Ocean Co
         3. Lutheran Settlement House

Agenda

Welcome- Jim

–Feedback on education sessions

Executive Director Report- Susan

Governance – Lisa

—Board appointments – new members, officers, renewal terms

—Trustee Disclosure forms

—Board self-evaluation

—Calendar for the year

—Board staff contact list

Strategic Plan Implementation + Priorities review – Susan

–Grant making priorities

Finance- Eric

–Review of P&L and Balance

–Investment strategy update

Approval of April 20 Minutes

April 25 Education session

 

 

Agenda

Welcome– Jim

Executive Director’s Report 

Grants:  Spring 2023 proposal spreadsheet

Reports (read only):

Barclay Friends

Camden Coalition

FSA

Friends House Retirement Community

JFCS Philadelphia + Budget

KinderSmile

Meals on Wheels Mercer

Pendle Hill

Rise

Ujima

Vonzella’s Crown + Budget

Witness to Innocence

Proposals – Quaker Returning

Barclay + Budget

Friends House Retirement Community

FSA + budget

Friends Village

Pendle Hill + Cover letter

Ujima Friends

The Hickman planned an 18 month period to implement Montessori and will return in the Fall, which fits better with their fiscal year.  New England Yearly Meeting had a slow start for hiring and implementing ARCH and will return in the Fall.

Proposals – Non-Quaker Returning

Camden Coalition

Jaisohn Foundation

JFCS Phila

KinderSmile

Meals on Wheels

Rise

Vonzella’s Crown

Witness to Innocence

Proposals- New Quaker

Beacon Hill Friends House      +Info Sheet

Philadelphia Yearly Meeting     + info sheet

Snipes Farm      + info sheet

Proposals – New Non-Quaker

Dancers for Variable Populations      + info sheet

Grounds for Sculpture    + info sheet

Harvest Family Success Center     + info sheet

Lutheran Settlement House    + info sheet

Princeton Senior Resource Center    + info sheet

Q&A

Governance– Lisa

Finance– Eric

Approval of February Minutes– Jim- approve change

Agenda

Welcome – Jim

6:00 Conversation with Montessori grant recipients- Friends Home in Kennett, The Hickman, Friends House Retirement Community

7:00

Evaluation of ED  Jim

ED report – Susan

–Iron Mountain- rx shredding remaining boxes – Susan

–ARCH future discussion – Susan

Finance- Investment policies & practices – Eric

–Hard conversations about spending Eric, Jim

–Budget approval, balance sheet – Susan, Eric

Governance-  Lisa

Approve minutes: October Board minutes 

Upcoming meetings

• April 20 6-9 pm on Zoom- Grantmaking meeting
• April 25 5-6 pm- Meet with PALS (assisted living in senior residences) grantee partners on Zoom
• May 6 9-1pm annual meeting at Newtown Friends Meeting 219 Court St, Newtown PA

Reports

FSA internship change

QVS year-end report

Kindersmile year-end report and budget

Jaisohn Foundation year-end report

Friends Village year-end report

Senior Community Services year-end report & budget

Friendsview Manor final report

Quaker Senior Living Partnership IRIS- final report

YSOP final report & budget

Lutheran Social Ministries final report

Agenda pdf

Welcome– Jim

Executive Director’s Reports– Summer & October -Susan

• Add non-discrimination sentence to grant agreement
  • Grantee partner affirms that it has a non-discrimination policy which applies to both employees and program participants and that it makes ongoing efforts to live into this policy.  Grantee further affirms that subcontractors or vendors enabled by this grant will have substantially similar policies and commitments in place.
• Add board members to website
• Quaker Convening on Aging
• Comments on grant proposals, Q&A, mid-year conversations
• LOI and review process

LETTERS OF INTENT- you already read these; they are here for reference and saving.

Baltimore Yearly Meeting & New Grantee info form. I already approved to move forward without revision.

Bright Side Manor LOI, new grantee info & ALP description

JFS Atlantic Co LOI and new grantee info

SOWN & info sheet

Interfaith Caregivers of Mercer Co & info sheet

NJAAW LOI and new grantee info-declined

Nazarene LOI and new grantee info-declined

The Tender-declined

GEMS LOI & Info sheet-declined

KACS & info sheet-declined

Robert Wood Johnson Barnabas Hamilton & info sheet-declined

EB Fitness and info sheet –discretionary

Mid-year conversations– see Executive Director’s Report

REPORTS

NYYM: ARCH

Trinitas

Friends Home in Kennett

YSOP

Kendal at Home + Budget

AFSC + budget

ARTZ Philadelphia+ budget

Center in the Park

Montgomery SAAC

Woolman Hill 

National Church Residences

PROPOSALS

Returning:

NYYM:ARCH

AFSC + budget

Friends Home Kennett

YSOP

FSA & Barclay Friends 

Kendal at Home & Budget

Returning-non-Quaker

Trinitas

ARTZ Philadelphia+budget

Center in the Park

New: (see below for info sheets)

Baltimore Yearly Meeting -seemed strong and thorough enough not to need a proposal.

Bright Side Manor proposal & budget

Jewish Community Housing updated letter and budget

JFS Atlantic Co

Interfaith Caregivers Mercer Co

SOWN

Grants list 2022

Discretionary:

EBFit –  $1000 starter grant

Governance

• Updated Trustees Roles & Responsibilities 2022
• Candidates- Joan Malin, Emily Sandusky
• Meeting dates 2023
• Notes from meeting Oct 3 posted

Finance

• Notes from Sept 1 meeting posted
• Draft audit review.  Final page corrected.
• Socially responsible investing-report on meeting

Consent: Approval of May minutes

 

Quaker Convening May 10 7-9 pm Zoom

Participant organizations: Philadelphia YM, New York YM, New England YM, Baltimore YM, Pendle Hill, Friends General Conference

Here are some questions to get us started.  Please come prepared to present your organization on the first 5 questions (5 minutes each) before we open it up for interaction on the remaining two:

• How does your organization serve aging Friends? Where does concern for aging Friends fall in your organizational structure?
• Should aging be a separate concern or is it part of a continuum of care for our communities?
• What does “care” include? Spiritual, financial, services, referrals?
• What’s your greatest need? Worry? Resource?
• If you had a magic wand, what would you do?
• Gaps and overlaps
• What is the next step for you individually and us as a group?
• How could FFA help?

Annual Meeting May 17 7-9 pm

Agenda

I.  Welcome- Jim

II. Executive Director Report – Susan

III. Discussion on Quaker Convening May 10 – what themes stood out, potential collaborations, greatest needs/top priorities, role for FFA?

IV. Deferred grants – Susan

• Pendle Hill (addendum)
• Camden Coalition

V. Governance – Lisa

• Updated graphic/mission/FFA at A Glance

VI. Annual Corporate Meeting

• Appreciation for Beth Yingling
• Appointment of Officers and Trustee Class of 2025
• Meeting dates for 2022-23
• Annual meeting format- split (this year) or all-day(past years)
• Trustee disclosure forms

VII. Finance – Eric

• Recommendation regarding investments

VIII.  Consent agenda- approval of April minutes

Reports from Grantee Partners- read only

• AFSC
• ARCH-NYYM
• ARTZ Phila
• Center in the Park
• Friends Home & Village
• Jaisohn
• Kindersmile
• MontCo SAAC
• Senior Community Services
• Trinitas Health
• Youth Services Opportunity Program

Agenda

Executive Director Report

Finance Committee

Governance Committee

FFA at a Glance– summary of FFA strategy documents

GRANTS

Letters of Intent

• Camden Coalition LOI
• Jewish Community Housing LOI
• Jewish Relief Agency LOI
• Lutheran Settlement House LOI
• Lutheran Social Ministries LOI
• Meals on Wheels LOI
• New England Yearly Meeting LOI
• Surrey Services LOI  WITHDRAWN
• Vonzella’s Crown LOI

New Grantee Partner Information Sheets

• Camden Coalition Info
• Jewish Community Housing Info
• Jewish Relief Agency Info
• Lutheran Settlement House Info
• Lutheran Social Ministries Info
• Meals on Wheels Info
• New England Yearly Meeting Info
• Surrey Services Info
• Vonzella’s Crown Info

New proposals:

• Camden Coalition
• Jewish Community Housing (JCHC)
• Jewish Relief Agency
• Lutheran Settlement House
• Meals on Wheels Mercer Co.
• New England Yearly Meeting (NEYM)
• Vonzella’s Crown

Proposals-returning:

• Barclay Friends
• FSA
• Friends House Retirement Community
• JFCS 
• Pendle Hill
• Rise + Budget
• Lutheran Social Ministries
• Ujima Friends Peace Center-Sankofa
• The Hickman–  with addendum
• Witness to Innocence

Reports:

• Friends LifeCare IRIS project- $3374 remains, SWH will update
• Quaker Voluntary Service – $3545 to be returned, SWH to update
• Barclay Friends
• FSA
• Friends House Retirement Community
• JFCS
• Pendle Hill
• Rise + Budget
• Lutheran Social Ministries (submitted last Fall)
• Ujima is combined with proposal–watch the video!
• Witness to Innocence

Questions & Answers

Consent agenda: Minutes 4.17.22

Agenda

Welcome                                                                                                                5 min        Jim

Education session on Trust Based Philanthropy with Nancy Burd               110

Reading: Trust Based Philanthropy: An Overview

additional materials at trustbasedphilanthropy.org

BREAK                                                                                                                      10

Business meeting welcome- Jim                                                                          5

ED report                                                                                                                5-10           Susan

Grants – LOI from JCHC    and Camden Coalition                                      15-20          Susan

conversation summaries–read if interested (Rise, WTI, Barclay, Ujima, Friends House, JFCS, FSA    others as conducted) –general discussion  Added after meeting:National Church Residences, Pendle Hill, QVS,

Finance – summary of Finance meeting                                                           10              Eric

         P&L to budget, balance

Governance                                                                                                              5              Lisa

Executive Session- ED Evaluation                                                                       5              Jim

Consent: Minutes October 2021  and extra session                                          5              Jim

Agenda 

Welcome- Jim   5

Executive Director Report  Susan 20  

Distributable amount:  The Finance Committee recommends granting a maximum of $300,000 this cycle, which is estimated as 5.5% of assets.  $350,000 was awarded last time, and we should probably set a target of $300,000 for each cycle.

Year-end reports–go with with applications

AFSC and budget

ARCH-NYYM report

ARTZ Philadelphia and budget

Center in the Park and financials

MontCo SAAC

Trinitas

Proposals-returning Susan 60

AFSC and budget

ARCH-NYYM

ARTZ Philadelphia and budget

Center in the Park and budget and logic model and outreach plan

Friends Home & Village

FSA expansion  (interns and leadership academy on hold until Spring)

Jaisohn Foundation, budget, Letter of support

MontCo SAAC

Trinitas

Proposals- new Susan  45

KinderSmile

NJAAW

People & Stories

Senior Community Services

YSOP

MidYear Summaries Susan +board 15

Barclay Friends

Friends House Retirement Community

Jewish Family & Children’s Services

Kendal at Home

Lutheran Social Ministries

Mercy LIFE

National Church Residences

Pendle Hill

Rise + aFUN packet

Ujima Friends Peace Center

Witness to Innocence

Woolman Hill

The Hickman-capital project

Final reports–for reading only

Chandler Hall Aromatherapy final report

Black Doctors Covid Consortium final report

On Loc final report

FSA final report- speaker

Lutheran Social Ministries

PCA report on aging in place-best practice manual

Finance  Eric 15

2020  Audit, Cryptocurrency policy, Ziegler update, investments, proposed 2022 budget

Add meeting in October to approve budget and 990PF?  990PF

Governance Lisa 15

Grantee feedback, board self-evaluation, succession planning, February and June annual meeting ideas

Consent agenda:

Approve June Minutes   Jim   5

June 5, 2021 Agenda

9:00-11:00 Grantee presentations and discussion                           Susan

–Ujima

–Witness to Innocence

–ARTZ Philadelphia

–AFSC

1. Tell us about the community you serve.
2. How has the community been impacted by the pandemic and social justice issues?
3. How is this affecting your operations, programs and funding?
4. What is your strategic focus for the coming year?
5. What else would you like us to know?
6. How can we help?
7. What is the biggest issue your community faces today?

11:00-12:00 Generative Discussion                                                     Jim

12:00-1:00 lunch break

1:00- 3:00 Board meeting

1. Welcome                              Jim                      5
2. Continue strategic thinking for 2021-22
   1. review strategic plan implementation
   2. issues in aging

–How can board members be more involved in identifying granting opportunities and knowing about the work we support?

–What problem is FFA trying to address? What approach will FFA take to address that problem?  Who do we need to listen to?  How will we know that we have been transformational/had impact?

–What strategic priorities and issues does FFA want to address this year?

1. Executive Director report            Susan   15
   1. Grantee feedback
2. Governance                        Lisa                      15+
   1. Reappoint officers
   2. Reappoint board class of 2021- Lisa, Conrad, Abigail
   3. Officers job descriptions
   4. Secretary in training
   5. Conflict of Interest disclosure forms
   6. Board self-evaluation
   7. Meeting dates 2021-22 revised
3. Finance                              Eric                      15
   1. Ziegler
   2. Updates from Friends Fiduciary and JPMorgan
4. Grants                               Susan                  15
   1. Report from Friends Home & Village
   2. Earlham College LOI
5. Consent agenda: approve April minutes Jim    5

Close                                           Jim                        5