Agenda
Welcome
Meeting with Grantee Partners – The current environment
Executive Director’s Report
Governance:
Finance
Agenda
1. Welcome
2. Approve minutes
Read about things funders can do in this climate by Grantmakers for Effective Organizations. TBP Meet the Moment commitment Also, my summary of conversations with grantee partners.
4. Governance board candidates, retreat plan Lisa
5. Finance no meeting, brief summary Eric
6. Gift acceptance policy draft– for approval. Sample web page https://friendsfiduciary.org/horizons-at-gsfs/
7. Grants:
A. Returning-Quaker
Friends Village, The Hickman, Friends Home Kennett- Unrestricted GOS funds $15,000 each (recommended and approved February meeting). I asked each to write one page on how they used last year’s funds and what might be supported in the coming year. Similarly I asked Pendle Hill and FSA for brief report/requests.
FSA Leadership & Interns
Friends House Retirement & budget & report
I conferred with Pendle Hill and QVS and expressed doubt that FFA would fund a second year of both Pendle Hill and a Fellow there, and that instead Pendle Hill increase it’s request to include part of the cost of a program assistant. I also advised that a letter including what they did last year and plan to do in the coming year would suffice.
Friendsview has elected to defer this cycle; they are experiencing administrative transitions and uncertainty in working with immigrants.
B. Returning- Non-Quaker
Center in the Park, Kindersmile and Witness to Innocence were told that this would be their sabbatical year.
Jewish Family Service & Abramson – following sabbatical year
Lutheran Settlement House & budget -returning (was on Fall cycle)
C. New Quaker
Faith Journeys of Our Elders (Fredonia Meeting minute fiscal sponsor)
D. New-Non-Quaker
Jewish Relief Organization-applied Spring 2024, denied
NJAAW-applied last year, needed seasoning
E . Reports only:
Friendsview Retirement- waiting until Fall
Center in the Park – due 4/30
QVS – due May–PH summary on Lucas
Agenda February 2025
Priorities- as I understand them
Review of questions from May retreat
Read only:
Lutheran Settlement House final report
President welcome & report on Ziegler meeting
Approve May Minutes*
Finance
—Profit & Loss “Activity Report”
—Budget for approval*
Governance
–February meeting
–New members needed
Grants*
Grant grid (all grants)
Returning Quaker
Returning Non-Quaker
—Bright Side Manor + Satisfaction survey report
—Interfaith Caregivers + budget (new)
—SOWN/Connectedly + revised budget
—Trinitas (back after 1 year)
–Center for Hope Hospice – no new proposal but waiting
New Quaker
—Chandler Hall (back after 8 years)
—Friends Homes NC + budget
New Non-Quaker
—Senior Community Services + promo
—Springpoint Senior Living + letter
–Center for Hope Hospice -deferred from April and last October
* denotes decision needed
Location: Newtown Friends Meeting, 219 Court St, Newtown PA. 10 am – 3 pm
Agenda
Education session: What are the questions we need to be asking ourselves and each other to guide our grantmaking discernment? Guest: Lucy Vandenberg from CNJG and the Schumann Foundation, previously Fund for NJ among other positions.
Please read the notes from the February meeting and be prepared to share your top 4-5 responses to the prompt.
Lunch will be provided.
Board Annual Meeting
–Iron Mt.
–Midyear conversations
—Request from Friends LifeCare
Expense reimbursement
–Appointment of members to terms and committees
–Appointment of officers
–Candidates
–Approval of 2024-25 dates
—–Number needed for bylaws change
—–Remove annual report to NYYM
—Executive Director job description
—Conflict of Interest disclosure
–Added Tyler to bank account
Approve minutes from April
Grants:
Worksheet 2024 grant requests pdf
worksheet in excel
Returning Quaker
Barclay Friends- (no new request) report + budget
FSA-Kendal Corp AIT program discussion/not for decision
Friends Home Kennett reapplication + use of funds +attachment
Friends House Retirement Community reapplication
Friendsview Retirement Community reapplication
Friends Village report + reapplication
The Hickman reapplication + budget
QVS reapplication
Pendle Hill reapplication
Ujima reapplication
Returning Non-Quaker
Center for Modern Aging (PSRC) reapplication
Center in the Park reapplication + budget; program budget
JFCS Phila reapplication
Kindersmile reapplication+ budget
Rise reapplication
Snipes Farm reapplication+ report
Witness to Innocence reapplication + budget
New (all non-Quaker)
CARIE application
Center for Hope Hospice reapplication
Harvest Family reapplication
Jewish Relief Agency reapplication
Finance Committee – Eric
Governance Committee – Lisa
Plan for May meeting
Feedback on shortened reports/applications/process
Approve February Minutes
Agenda 2.24
Welcome- Jim 5
Education Session: Looking Back, Looking Forward – Susan 90 -120 min.
Following the strategic session last May and in anticipation of doing more work this May, we want to use the extra time available in February for some deeper, relaxed discussion. During the lifespan of FFA, the world has rapidly changed around us, including the field of philanthropy and aging services. Our dedication to continuing revelation has led us from a focus on Quaker lifecare communities to services for at-home Friends to those leading and living in underserved communities. We have also implemented several trust-based practices toward building strong relationships with our grantee partners. Where do we want to go next? This discussion will help Susan focus her work and guide our strategic planning in May.
Please review the grants FFA has made over the past 2 years. Here is a list of the grants made in 2022-3. (more details on them are on the website under the meetings when they were considered). Select 2 that stand out as a success to you, that you are proud of — why? Pick 2 that didn’t excite you — why? If it is helpful, I added columns for the following questions: Do they reflect the FFA mission? Are they innovative? Impactful? Replicable? Do they serve partners and under-served populations that might not get other funding? Are there gaps between what we are doing and what we want to do? Which of these elements are important to you going forward? How does this inform us about our priorities? We will start the session with sharing responses.
We will also talk about the queries Susan listed in her report.
Business Meeting
2. ED report 2.24 – Susan
—ED report 12.23 sent in December
3. Executive Session re Susan – Jim
–Susan’s priorities for 2024
4. Finance -Eric
—Budget for year for APPROVAL approved
–Proposal re Friends Fiduciary – that the Friends Fiduciary account be used to fund the NYYM grant, which is true to original intent, begins to spend income, and releases funds at JPM for more granting.
5. Governance- Lisa
—Officer Job descriptions update- draft
Notes from Quaker Convening on Aging
4. Governance – Lisa
5. Finance – Eric
6. Grant reports–read only
5. Grant proposals Fall proposal spreadsheet
Welcome- Jim
–Feedback on education sessions
Executive Director Report- Susan
Governance – Lisa
—Board appointments – new members, officers, renewal terms
Strategic Plan Implementation + Priorities review – Susan
–Grant making priorities
Finance- Eric
–Investment strategy update
Approval of April 20 Minutes
Welcome– Jim
Grants: Spring 2023 proposal spreadsheet
Reports (read only):
Friends House Retirement Community
Proposals – Quaker Returning
Friends House Retirement Community
The Hickman planned an 18 month period to implement Montessori and will return in the Fall, which fits better with their fiscal year. New England Yearly Meeting had a slow start for hiring and implementing ARCH and will return in the Fall.
Proposals – Non-Quaker Returning
Proposals- New Quaker
Beacon Hill Friends House +Info Sheet
Philadelphia Yearly Meeting + info sheet
Proposals – New Non-Quaker
Dancers for Variable Populations + info sheet
Grounds for Sculpture + info sheet
Harvest Family Success Center + info sheet
Lutheran Settlement House + info sheet
Princeton Senior Resource Center + info sheet
Governance– Lisa
Finance– Eric
Approval of February Minutes– Jim- approve change