April 2023

The Hickman planned an 18 month period to implement Montessori and will return in the Fall, which fits better with their fiscal year. New England Yearly Meeting had a slow start for hiring and implementing ARCH and will return in the Fall.

Proposals – Non-Quaker Returning

Camden Coalition

Jaisohn Foundation

Proposals- New Quaker

Beacon Hill Friends House

Philadelphia Yearly Meeting

Snipes Farm

Proposals – New Non-Quaker

Dancers for Variable Populations

Grounds for Sculpture

Harvest Family Success Center

Lutheran Settlement House

Princeton Senior Resource Center

Governance– Lisa

Finance– Eric

Approval of February Minutes– Jim- approve change

February 2023

Posted on October 17, 2022 by ffa-editor

Agenda

Welcome – Jim

6:00 Conversation with Montessori grant recipients- Friends Home in Kennett, The Hickman, Friends House Retirement Community

7:00

Evaluation of ED Jim

ED report – Susan

–Iron Mountain- rx shredding remaining boxes – Susan

–ARCH future discussion – Susan

Finance- Investment policies & practices – Eric

–Hard conversations about spending Eric, Jim

–Budget approval, balance sheet – Susan, Eric

Governance- Lisa

Approve minutes: October Board minutes

Upcoming meetings

April 20 6-9 pm on Zoom- Grantmaking meeting
April 25 5-6 pm- Meet with PALS (assisted living in senior residences) grantee partners on Zoom
May 6 9-1pm annual meeting at Newtown Friends Meeting 219 Court St, Newtown PA

Reports

FSA internship change

QVS year-end report

Kindersmile year-end report and budget

Jaisohn Foundation year-end report

Friends Village year-end report

Senior Community Services year-end report & budget

Friendsview Manor final report

Quaker Senior Living Partnership IRIS- final report

YSOP final report & budget

Lutheran Social Ministries final report

October 2022

Posted on July 22, 2022 by ffa-editor

Agenda pdf

Welcome– Jim

Executive Director’s Reports– Summer & October -Susan

Add non-discrimination sentence to grant agreement
- Grantee partner affirms that it has a non-discrimination policy which applies to both employees and program participants and that it makes ongoing efforts to live into this policy. Grantee further affirms that subcontractors or vendors enabled by this grant will have substantially similar policies and commitments in place.
Add board members to website
Quaker Convening on Aging
Comments on grant proposals, Q&A, mid-year conversations
LOI and review process

LETTERS OF INTENT- you already read these; they are here for reference and saving.

Baltimore Yearly Meeting & New Grantee info form. I already approved to move forward without revision.

Bright Side Manor LOI, new grantee info & ALP description

JFS Atlantic Co LOI and new grantee info

SOWN & info sheet

Interfaith Caregivers of Mercer Co & info sheet

NJAAW LOI and new grantee info-declined

Nazarene LOI and new grantee info-declined

The Tender-declined

GEMS LOI & Info sheet-declined

KACS & info sheet-declined

Robert Wood Johnson Barnabas Hamilton & info sheet-declined

EB Fitness and info sheet –discretionary

Mid-year conversations– see Executive Director’s Report

REPORTS

NYYM: ARCH

Trinitas

Friends Home in Kennett

YSOP

Kendal at Home + Budget

AFSC + budget

ARTZ Philadelphia+ budget

Center in the Park

Montgomery SAAC

Woolman Hill

National Church Residences

PROPOSALS

Returning:

NYYM:ARCH

AFSC + budget

Friends Home Kennett

YSOP

FSA & Barclay Friends

Kendal at Home & Budget

Returning-non-Quaker

Trinitas

ARTZ Philadelphia+budget

Center in the Park

New: (see below for info sheets)

Baltimore Yearly Meeting -seemed strong and thorough enough not to need a proposal.

Bright Side Manor proposal & budget

Jewish Community Housing updated letter and budget

JFS Atlantic Co

Interfaith Caregivers Mercer Co

SOWN

Grants list 2022

Discretionary:

EBFit – $1000 starter grant

Governance

Updated Trustees Roles & Responsibilities 2022
Candidates- Joan Malin, Emily Sandusky
Meeting dates 2023
Notes from meeting Oct 3 posted

Finance

Notes from Sept 1 meeting posted
Draft audit review. Final page corrected.
Socially responsible investing-report on meeting

Consent: Approval of May minutes

May 2022

Posted on March 3, 2022 by ffa-editor

Quaker Convening May 10 7-9 pm Zoom

Participant organizations: Philadelphia YM, New York YM, New England YM, Baltimore YM, Pendle Hill, Friends General Conference

Here are some questions to get us started. Please come prepared to present your organization on the first 5 questions (5 minutes each) before we open it up for interaction on the remaining two:

How does your organization serve aging Friends? Where does concern for aging Friends fall in your organizational structure?
Should aging be a separate concern or is it part of a continuum of care for our communities?
What does “care” include? Spiritual, financial, services, referrals?
What’s your greatest need? Worry? Resource?
If you had a magic wand, what would you do?
Gaps and overlaps
What is the next step for you individually and us as a group?
How could FFA help?

Annual Meeting May 17 7-9 pm

Agenda

I. Welcome- Jim

II. Executive Director Report – Susan

III. Discussion on Quaker Convening May 10 – what themes stood out, potential collaborations, greatest needs/top priorities, role for FFA?

IV. Deferred grants – Susan

Pendle Hill (addendum)
Camden Coalition

V. Governance – Lisa

Updated graphic/mission/FFA at A Glance

VI. Annual Corporate Meeting

Appreciation for Beth Yingling
Appointment of Officers and Trustee Class of 2025
Meeting dates for 2022-23
Annual meeting format- split (this year) or all-day(past years)
Trustee disclosure forms

VII. Finance – Eric

Recommendation regarding investments

VIII. Consent agenda- approval of April minutes

Reports from Grantee Partners- read only

April 2022

Posted on February 19, 2022 by ffa-editor

Agenda

Executive Director Report

Finance Committee

Governance Committee

FFA at a Glance– summary of FFA strategy documents

GRANTS

Letters of Intent

New Grantee Partner Information Sheets

New proposals:

Proposals-returning:

Reports:

Friends LifeCare IRIS project- $3374 remains, SWH will update
Quaker Voluntary Service – $3545 to be returned, SWH to update
Barclay Friends
FSA
Friends House Retirement Community
JFCS
Pendle Hill
Rise + Budget
Lutheran Social Ministries (submitted last Fall)
Ujima is combined with proposal–watch the video!
Witness to Innocence

Questions & Answers

Consent agenda: Minutes 4.17.22

February 17, 2022

Posted on February 3, 2022 by ffa-editor

Agenda

Welcome 5 min Jim

Education session on Trust Based Philanthropy with Nancy Burd 110

Reading: Trust Based Philanthropy: An Overview

additional materials at trustbasedphilanthropy.org

BREAK 10

Business meeting welcome- Jim 5

ED report 5-10 Susan

Grants – LOI from JCHC and Camden Coalition 15-20 Susan

conversation summaries–read if interested (Rise, WTI, Barclay, Ujima, Friends House, JFCS, FSA others as conducted) –general discussion Added after meeting:National Church Residences, Pendle Hill, QVS,

Finance – summary of Finance meeting 10 Eric

P&L to budget, balance

Governance 5 Lisa

Executive Session- ED Evaluation 5 Jim

Consent: Minutes October 2021 and extra session 5 Jim

October 14, 2021

Posted on August 22, 2021 by ffa-editor

Agenda

Welcome- Jim 5

Executive Director Report Susan 20

Distributable amount: The Finance Committee recommends granting a maximum of $300,000 this cycle, which is estimated as 5.5% of assets. $350,000 was awarded last time, and we should probably set a target of $300,000 for each cycle.

Year-end reports–go with with applications

AFSC and budget

ARCH-NYYM report

ARTZ Philadelphia and budget

Center in the Park and financials

MontCo SAAC

Trinitas

Proposals-returning Susan 60

AFSC and budget

ARCH-NYYM

ARTZ Philadelphia and budget

Center in the Park and budget and logic model and outreach plan

Friends Home & Village

FSA expansion (interns and leadership academy on hold until Spring)

Jaisohn Foundation, budget, Letter of support

MontCo SAAC

Trinitas

Proposals- new Susan 45

KinderSmile

NJAAW

People & Stories

Senior Community Services

YSOP

MidYear Summaries Susan +board 15

Barclay Friends

Friends House Retirement Community

Jewish Family & Children’s Services

Kendal at Home

Lutheran Social Ministries

Mercy LIFE

National Church Residences

Pendle Hill

Rise + aFUN packet

Ujima Friends Peace Center

Witness to Innocence

Woolman Hill

The Hickman-capital project

Final reports–for reading only

Chandler Hall Aromatherapy final report

Black Doctors Covid Consortium final report

On Loc final report

FSA final report- speaker

Lutheran Social Ministries

PCA report on aging in place-best practice manual

Finance Eric 15

2020 Audit, Cryptocurrency policy, Ziegler update, investments, proposed 2022 budget

Add meeting in October to approve budget and 990PF? 990PF

Governance Lisa 15

Grantee feedback, board self-evaluation, succession planning, February and June annual meeting ideas

Consent agenda:

Approve June Minutes Jim 5

June 5, 2021

Posted on May 26, 2021 by ffa-editor

June 5, 2021 Agenda

9:00-11:00 Grantee presentations and discussion Susan

–Ujima

–Witness to Innocence

–ARTZ Philadelphia

–AFSC

Tell us about the community you serve.
How has the community been impacted by the pandemic and social justice issues?
How is this affecting your operations, programs and funding?
What is your strategic focus for the coming year?
What else would you like us to know?
How can we help?
What is the biggest issue your community faces today?

11:00-12:00 Generative Discussion Jim

12:00-1:00 lunch break

1:00- 3:00 Board meeting

Welcome Jim 5
Continue strategic thinking for 2021-22
1. review strategic plan implementation
2. issues in aging

–How can board members be more involved in identifying granting opportunities and knowing about the work we support?

–What problem is FFA trying to address? What approach will FFA take to address that problem? Who do we need to listen to? How will we know that we have been transformational/had impact?

–What strategic priorities and issues does FFA want to address this year?

Executive Director report Susan 15
1. Grantee feedback
Governance Lisa 15+
1. Reappoint officers
2. Reappoint board class of 2021- Lisa, Conrad, Abigail
3. Officers job descriptions
4. Secretary in training
5. Conflict of Interest disclosure forms
6. Board self-evaluation
7. Meeting dates 2021-22 revised
Finance Eric 15
1. Ziegler
2. Updates from Friends Fiduciary and JPMorgan
Grants Susan 15
1. Report from Friends Home & Village
2. Earlham College LOI
Consent agenda: approve April minutes Jim 5