February 2024

Agenda 2.24

Welcome- Jim 5

Education Session: Looking Back, Looking Forward – Susan  90 -120 min.

Following the strategic session last May and in anticipation of doing more work this May, we want to use the extra time available in February for some deeper, relaxed discussion.  During the lifespan of FFA, the world has rapidly changed around us, including the field of philanthropy and aging services.  Our dedication to continuing revelation has led us from a focus on Quaker lifecare communities to services for at-home Friends to those leading and living in underserved communities.  We have also implemented several trust-based practices toward building strong relationships with our grantee partners. Where do we want to go next?  This discussion will help Susan focus her work and guide our strategic planning in May.

Please review the grants FFA has made over the past 2 years.  Here is a list of the grants made in 2022-3.  (more details on them are on the website under the meetings when they were considered). Select 2 that stand out as a success to you, that you are proud of — why?  Pick 2 that didn’t excite you — why? If it is helpful, I added columns for the following questions: Do they reflect the FFA mission? Are they innovative? Impactful?  Replicable?  Do they serve partners and under-served populations that might not get other funding? Are there gaps between what we are doing and what we want to do?  Which of these elements are important to you going forward?  How does this inform us about our priorities? We will start the session with sharing responses.

We will also talk about the queries Susan listed in her report.

Business Meeting

  1. Approve minutes October 2023  Jim

2. ED report 2.24 – Susan

ED report 12.23 sent in December

3. Executive Session re Susan – Jim

ED job description

–Susan’s priorities for 2024

4. Finance -Eric

Budget for year for APPROVAL  approved

P&L and Balance

–Proposal re Friends Fiduciary – that the Friends Fiduciary account be used to fund the NYYM grant, which is true to original intent, begins to spend income, and releases funds at JPM for more granting.

5. Governance- Lisa

Officer Job descriptions update- draft

Meeting dates for 2024

 

 

 

October 2023

  1. Welcome – Jim
  2. Approval of 5.6.23 Minutes
  3. Executive Director report – Susan-  Includes summaries of mid-year conversations (updated 10.21.23)

Notes from Quaker Convening on Aging

4.  Governance – Lisa

5. Finance – Eric

6.  Grant reports–read only

    1. AFSC + budget – sabbatical
    2. ARTZ+ budget
    3. Baltimore Yearly Meeting – no request
    4. Brightside Manor + Budget
    5. Center in the Park  + budget – wait til Spring
    6. Friends Home Kennett – wait til Spring
    7. Interfaith Caregivers + budget
    8. JCHC– no proposal
    9. JFS Atlantic
    10. Montco SAAC
    11. New England Yearly Meeting
    12. NYYM ARCH – see proposal
    13. SOWN
    14. Trinitas – sabbatical
    15. Camden Coalition 

5. Grant proposals   Fall proposal spreadsheet

Q&A

      1. Returning Quaker
        1. Beacon Hill
        2. The Hickman–includes report
        3. NYYM
          1. SPARK article 2009 re relationship between NYYM & FFA
        4. NEYM
      2. Returning non-Quaker
        1. ARTZ + Budget
        2. BrightSide Manor
        3. Interfaith Caregivers Mercer Co. + budget
        4. JFS Atlantic
        5. Montco SAAC
        6. SOWN
      3. New Quaker – none
      4. New non-Quaker
        1. Center for Hope Hospice + budget
        2. Habitat for Humanity Ocean Co
        3. Lutheran Settlement House
        4. New Community

May 2023 Annual Meeting

Agenda

Welcome- Jim

–Feedback on education sessions

Executive Director Report- Susan

Governance – Lisa

Board appointments – new members, officers, renewal terms

Trustee Disclosure forms

Board self-evaluation

Calendar for the year

Board staff contact list

Strategic Plan Implementation + Priorities review – Susan

–Grant making priorities

Finance- Eric

–Review of P&L and Balance

–Investment strategy update

Approval of April 20 Minutes

April 25 Education session

 

 

April 2023

Agenda

Welcome– Jim

Executive Director’s Report 

GrantsSpring 2023 proposal spreadsheet

Reports (read only):

Barclay Friends

Camden Coalition

FSA

Friends House Retirement Community

JFCS Philadelphia + Budget

KinderSmile

Meals on Wheels Mercer

Pendle Hill

Rise

Ujima

Vonzella’s Crown + Budget

Witness to Innocence

Proposals – Quaker Returning

Barclay + Budget

Friends House Retirement Community

FSA + budget

Friends Village

Pendle Hill + Cover letter

Ujima Friends

The Hickman planned an 18 month period to implement Montessori and will return in the Fall, which fits better with their fiscal year.  New England Yearly Meeting had a slow start for hiring and implementing ARCH and will return in the Fall.

Proposals – Non-Quaker Returning

Camden Coalition

Jaisohn Foundation

JFCS Phila

KinderSmile

Meals on Wheels

Rise

Vonzella’s Crown

Witness to Innocence

Proposals- New Quaker

Beacon Hill Friends House      +Info Sheet

Philadelphia Yearly Meeting     + info sheet

Snipes Farm      + info sheet

Proposals – New Non-Quaker

Dancers for Variable Populations      + info sheet

Grounds for Sculpture    + info sheet

Harvest Family Success Center     + info sheet

Lutheran Settlement House    + info sheet

Princeton Senior Resource Center    + info sheet

Q&A

Governance– Lisa

Finance– Eric

Approval of February Minutes– Jim- approve change

February 2023

Agenda

Welcome – Jim

6:00 Conversation with Montessori grant recipients- Friends Home in Kennett, The Hickman, Friends House Retirement Community

7:00

Evaluation of ED  Jim

ED report – Susan

–Iron Mountain- rx shredding remaining boxes – Susan

–ARCH future discussion – Susan

Finance- Investment policies & practices – Eric

–Hard conversations about spending Eric, Jim

–Budget approval, balance sheet – Susan, Eric

Governance-  Lisa

Approve minutes: October Board minutes 

Upcoming meetings

  • April 20 6-9 pm on Zoom- Grantmaking meeting
  • April 25 5-6 pm- Meet with PALS (assisted living in senior residences) grantee partners on Zoom
  • May 6 9-1pm annual meeting at Newtown Friends Meeting 219 Court St, Newtown PA

Reports

FSA internship change

QVS year-end report

Kindersmile year-end report and budget

Jaisohn Foundation year-end report

Friends Village year-end report

Senior Community Services year-end report & budget

Friendsview Manor final report

Quaker Senior Living Partnership IRIS- final report

YSOP final report & budget

Lutheran Social Ministries final report

October 2022

Agenda pdf

Welcome– Jim

Executive Director’s ReportsSummer & October -Susan

  • Add non-discrimination sentence to grant agreement
    • Grantee partner affirms that it has a non-discrimination policy which applies to both employees and program participants and that it makes ongoing efforts to live into this policy.  Grantee further affirms that subcontractors or vendors enabled by this grant will have substantially similar policies and commitments in place.
  • Add board members to website
  • Quaker Convening on Aging
  • Comments on grant proposals, Q&A, mid-year conversations
  • LOI and review process

LETTERS OF INTENT- you already read these; they are here for reference and saving.

Baltimore Yearly Meeting & New Grantee info form. I already approved to move forward without revision.

Bright Side Manor LOI, new grantee info & ALP description

JFS Atlantic Co LOI and new grantee info

SOWN & info sheet

Interfaith Caregivers of Mercer Co & info sheet

NJAAW LOI and new grantee info-declined

Nazarene LOI and new grantee info-declined

The Tender-declined

GEMS LOI & Info sheet-declined

KACS & info sheet-declined

Robert Wood Johnson Barnabas Hamilton & info sheet-declined

EB Fitness and info sheet –discretionary

Mid-year conversations– see Executive Director’s Report

REPORTS

NYYM: ARCH

Trinitas

Friends Home in Kennett

YSOP

Kendal at Home + Budget

AFSC + budget

ARTZ Philadelphia+ budget

Center in the Park

Montgomery SAAC

Woolman Hill 

National Church Residences

PROPOSALS

Returning:

NYYM:ARCH

AFSC + budget

Friends Home Kennett

YSOP

FSA & Barclay Friends 

Kendal at Home & Budget

Returning-non-Quaker

Trinitas

ARTZ Philadelphia+budget

Center in the Park

New: (see below for info sheets)

Baltimore Yearly Meeting -seemed strong and thorough enough not to need a proposal.

Bright Side Manor proposal & budget

Jewish Community Housing updated letter and budget

JFS Atlantic Co

Interfaith Caregivers Mercer Co

SOWN

Grants list 2022

Discretionary:

EBFit –  $1000 starter grant

Governance

Finance

Consent: Approval of May minutes

 

May 2022

Quaker Convening May 10 7-9 pm Zoom

Participant organizations: Philadelphia YM, New York YM, New England YM, Baltimore YM, Pendle Hill, Friends General Conference

Here are some questions to get us started.  Please come prepared to present your organization on the first 5 questions (5 minutes each) before we open it up for interaction on the remaining two:

  • How does your organization serve aging Friends? Where does concern for aging Friends fall in your organizational structure?
  • Should aging be a separate concern or is it part of a continuum of care for our communities?
  • What does “care” include? Spiritual, financial, services, referrals?
  • What’s your greatest need? Worry? Resource?
  • If you had a magic wand, what would you do?
  • Gaps and overlaps
  • What is the next step for you individually and us as a group?
  • How could FFA help?

Annual Meeting May 17 7-9 pm

Agenda

I.  Welcome- Jim

II. Executive Director Report – Susan

III. Discussion on Quaker Convening May 10 – what themes stood out, potential collaborations, greatest needs/top priorities, role for FFA?

IV. Deferred grants – Susan

V. Governance – Lisa

VI. Annual Corporate Meeting

VII. Finance – Eric

  • Recommendation regarding investments

VIII.  Consent agenda- approval of April minutes

Reports from Grantee Partners- read only

April 2022

Agenda

Executive Director Report

Finance Committee

Governance Committee

FFA at a Glance– summary of FFA strategy documents

GRANTS

Letters of Intent

New Grantee Partner Information Sheets

New proposals:

Proposals-returning:

Reports:

Questions & Answers

Consent agenda: Minutes 4.17.22

February 17, 2022

Agenda

Welcome                                                                                                                5 min        Jim

Education session on Trust Based Philanthropy with Nancy Burd               110

Reading: Trust Based Philanthropy: An Overview

additional materials at trustbasedphilanthropy.org

BREAK                                                                                                                      10

Business meeting welcome- Jim                                                                          5

ED report                                                                                                                5-10           Susan

Grants – LOI from JCHC    and Camden Coalition                                      15-20          Susan

conversation summaries–read if interested (Rise, WTI, Barclay, Ujima, Friends House, JFCS, FSA    others as conducted) –general discussion  Added after meeting:National Church Residences, Pendle Hill, QVS,

Finance – summary of Finance meeting                                                           10              Eric

         P&L to budget, balance

Governance                                                                                                              5              Lisa

Executive Session- ED Evaluation                                                                       5              Jim

Consent: Minutes October 2021  and extra session                                          5              Jim