Agenda February 2025

1. Mimi Blackwell presentation 30 min.
2. Jim Welcome
3. Susan Executive Director report
4. Business
   1. Approve minutes
   2. Susan’s annual review
   3. Governance: Recruiting new board members, succession of officers
   4. Finance: report on finances, meeting with JPM, budget v actual, balance sheet
   5. Board objective setting for year

Priorities- as I understand them

• Quaker organizations- founded by, Quaker board, Quaker identified, values-based
• Direct service to aging individuals over funding staff which provide secondary gain to residents or capital projects
• Small, community-based organizations – under $1M budget, board represents population, program input from community
• Support change not maintenance
• New/creative solutions to identified problem – in some way a new approach
  • Replicable
• Variety in types of issues addressed

Review of questions from May retreat

• How long to fund organizations? Different Q/non-Q?
• Right balance of new and returning
• What do you want to know from orgs that got general operating support-reporting?
• If continue GOS, how much $
• Should we reach into NYC and State? Or focus on NJ/ Eastern PA.
• Where do multi-generational spiritual deepening programs fit?
• Ideas for deepening relationships with grantee partners without adding burden on them?
• How do we learn what Quakers need?
• Conversation with NYYM about bylaws, needs?

Lutheran Settlement House final report

ARTZ Philadelphia final report + budget + lessons learned

New Community final report

Agenda

President welcome & report on Ziegler meeting

Approve May Minutes*

Director’s Report

Finance

—Profit & Loss “Activity Report”

—Trial Balance

—Budget for approval*

–Accept audit* & 990PF*

Governance

–February meeting

–New members needed

Grants*

Grant worksheet Fall 2024

Grant grid (all grants)

Q&A

Returning Quaker

—New York Yearly Meeting

—New England Yearly Meeting

Returning Non-Quaker

—Bright Side Manor + Satisfaction survey report

—Habitat N. Ocean

—Interfaith Caregivers + budget (new)

—JFS Atlantic

—SOWN/Connectedly + revised budget

—Trinitas (back after 1 year)

–Center for Hope Hospice – no new proposal but waiting

New Quaker

—Chandler Hall (back after 8 years)

—Friends Homes NC + budget

New Non-Quaker

—Caldwell University

—Kings Bay JCC

—Livewell

–NJAAW +NJSCA + budget

—Senior Community Services + promo

—Springpoint Senior Living + letter

–Center for Hope Hospice -deferred from April and last October

* denotes decision needed

Location: Newtown Friends Meeting, 219 Court St, Newtown PA.  10 am – 3 pm

Agenda

Education session: What are the questions we need to be asking ourselves and each other to guide our grantmaking discernment?  Guest: Lucy Vandenberg from CNJG and the Schumann Foundation, previously Fund for NJ among other positions.

Please read the notes from the February meeting and be prepared to share your top 4-5 responses to the prompt.

Lunch will be provided.

Board Annual Meeting

Executive Director Report

–Iron Mt.

–Midyear conversations

—Request from Friends LifeCare

Expense reimbursement

–Appointment of members to terms and committees

–Appointment of officers

–Candidates

—Officer job descriptions

–Approval of 2024-25 dates

—Bylaws and handbook changes

—–Number needed for bylaws change

—–Remove annual report to NYYM

—Executive Director job description

—Conflict of Interest disclosure 

—Board self-evaluation

–Added Tyler to bank account

Approve minutes from April

Agenda

Executive Director’s Report

Grants:

Worksheet 2024 grant requests pdf

worksheet in excel

Q&A

Hickman Q&A

Pendle Hill Q&A

Returning Quaker

Barclay Friends- (no new request) report + budget

FSA report + FSA application

FSA-Kendal Corp AIT program discussion/not for decision

Friends Home Kennett reapplication + use of funds +attachment

Friends House Retirement Community reapplication

Friendsview Retirement Community reapplication

Friends Village report + reapplication

The Hickman reapplication + budget

QVS reapplication

Pendle Hill reapplication

Ujima reapplication

Returning Non-Quaker

Center for Modern Aging (PSRC) reapplication

Center in the Park reapplication + budget; program budget

JFCS Phila reapplication

Kindersmile reapplication+ budget

Rise reapplication

Snipes Farm reapplication+ report

Witness to Innocence reapplication + budget

New (all non-Quaker)

CARIE application

Center for Hope Hospice reapplication

Harvest Family reapplication

Jewish Relief Agency reapplication

Finance Committee – Eric

Governance Committee – Lisa

Plan for May meeting

Feedback on shortened reports/applications/process

Approve February Minutes

 

 

 

 

Agenda 2.24

Welcome- Jim 5

Education Session: Looking Back, Looking Forward – Susan  90 -120 min.

Following the strategic session last May and in anticipation of doing more work this May, we want to use the extra time available in February for some deeper, relaxed discussion.  During the lifespan of FFA, the world has rapidly changed around us, including the field of philanthropy and aging services.  Our dedication to continuing revelation has led us from a focus on Quaker lifecare communities to services for at-home Friends to those leading and living in underserved communities.  We have also implemented several trust-based practices toward building strong relationships with our grantee partners. Where do we want to go next?  This discussion will help Susan focus her work and guide our strategic planning in May.

Please review the grants FFA has made over the past 2 years.  Here is a list of the grants made in 2022-3.  (more details on them are on the website under the meetings when they were considered). Select 2 that stand out as a success to you, that you are proud of — why?  Pick 2 that didn’t excite you — why? If it is helpful, I added columns for the following questions: Do they reflect the FFA mission? Are they innovative? Impactful?  Replicable?  Do they serve partners and under-served populations that might not get other funding? Are there gaps between what we are doing and what we want to do?  Which of these elements are important to you going forward?  How does this inform us about our priorities? We will start the session with sharing responses.

We will also talk about the queries Susan listed in her report.

Business Meeting

1. Approve minutes October 2023  Jim

2. ED report 2.24 – Susan

—ED report 12.23 sent in December

3. Executive Session re Susan – Jim

—ED job description

–Susan’s priorities for 2024

4. Finance -Eric

—Budget for year for APPROVAL  approved

—P&L and Balance

–Proposal re Friends Fiduciary – that the Friends Fiduciary account be used to fund the NYYM grant, which is true to original intent, begins to spend income, and releases funds at JPM for more granting.

5. Governance- Lisa

—Officer Job descriptions update- draft

—Meeting dates for 2024

 

 

 

1. Welcome – Jim
2. Approval of 5.6.23 Minutes
3. Executive Director report – Susan-  Includes summaries of mid-year conversations (updated 10.21.23)

Notes from Quaker Convening on Aging

4.  Governance – Lisa

5. Finance – Eric

• JPM Proposal
• Audit & 990PF
• P&L and Balance

6.  Grant reports–read only

1. 1. AFSC + budget – sabbatical
   2. ARTZ+ budget
   3. Baltimore Yearly Meeting – no request
   4. Brightside Manor + Budget
   5. Center in the Park  + budget – wait til Spring
   6. Friends Home Kennett – wait til Spring
   7. Interfaith Caregivers + budget
   8. JCHC– no proposal
   9. JFS Atlantic
   10. Montco SAAC
   11. New England Yearly Meeting
   12. NYYM ARCH – see proposal
   13. SOWN
   14. Trinitas – sabbatical
   15. Camden Coalition 

5. Grant proposals   Fall proposal spreadsheet

Q&A

1. 1. 1. Returning Quaker
         1. Beacon Hill
         2. The Hickman–includes report
         3. NYYM
            1. SPARK article 2009 re relationship between NYYM & FFA
         4. NEYM
      2. Returning non-Quaker
         1. ARTZ + Budget
         2. BrightSide Manor
         3. Interfaith Caregivers Mercer Co. + budget
         4. JFS Atlantic
         5. Montco SAAC
         6. SOWN
      3. New Quaker – none
      4. New non-Quaker
         1. Center for Hope Hospice + budget
         2. Habitat for Humanity Ocean Co
         3. Lutheran Settlement House
         4. New Community

Agenda

Welcome- Jim

–Feedback on education sessions

Executive Director Report- Susan

Governance – Lisa

—Board appointments – new members, officers, renewal terms

—Trustee Disclosure forms

—Board self-evaluation

—Calendar for the year

—Board staff contact list

Strategic Plan Implementation + Priorities review – Susan

–Grant making priorities

Finance- Eric

–Review of P&L and Balance

–Investment strategy update

Approval of April 20 Minutes

April 25 Education session

 

 

Agenda

Welcome– Jim

Executive Director’s Report 

Grants:  Spring 2023 proposal spreadsheet

Reports (read only):

Barclay Friends

Camden Coalition

FSA

Friends House Retirement Community

JFCS Philadelphia + Budget

KinderSmile

Meals on Wheels Mercer

Pendle Hill

Rise

Ujima

Vonzella’s Crown + Budget

Witness to Innocence

Proposals – Quaker Returning

Barclay + Budget

Friends House Retirement Community

FSA + budget

Friends Village

Pendle Hill + Cover letter

Ujima Friends

The Hickman planned an 18 month period to implement Montessori and will return in the Fall, which fits better with their fiscal year.  New England Yearly Meeting had a slow start for hiring and implementing ARCH and will return in the Fall.

Proposals – Non-Quaker Returning

Camden Coalition

Jaisohn Foundation

JFCS Phila

KinderSmile

Meals on Wheels

Rise

Vonzella’s Crown

Witness to Innocence

Proposals- New Quaker

Beacon Hill Friends House      +Info Sheet

Philadelphia Yearly Meeting     + info sheet

Snipes Farm      + info sheet

Proposals – New Non-Quaker

Dancers for Variable Populations      + info sheet

Grounds for Sculpture    + info sheet

Harvest Family Success Center     + info sheet

Lutheran Settlement House    + info sheet

Princeton Senior Resource Center    + info sheet

Q&A

Governance– Lisa

Finance– Eric

Approval of February Minutes– Jim- approve change

Agenda

Welcome – Jim

6:00 Conversation with Montessori grant recipients- Friends Home in Kennett, The Hickman, Friends House Retirement Community

7:00

Evaluation of ED  Jim

ED report – Susan

–Iron Mountain- rx shredding remaining boxes – Susan

–ARCH future discussion – Susan

Finance- Investment policies & practices – Eric

–Hard conversations about spending Eric, Jim

–Budget approval, balance sheet – Susan, Eric

Governance-  Lisa

Approve minutes: October Board minutes 

Upcoming meetings

• April 20 6-9 pm on Zoom- Grantmaking meeting
• April 25 5-6 pm- Meet with PALS (assisted living in senior residences) grantee partners on Zoom
• May 6 9-1pm annual meeting at Newtown Friends Meeting 219 Court St, Newtown PA

Reports

FSA internship change

QVS year-end report

Kindersmile year-end report and budget

Jaisohn Foundation year-end report

Friends Village year-end report

Senior Community Services year-end report & budget

Friendsview Manor final report

Quaker Senior Living Partnership IRIS- final report

YSOP final report & budget

Lutheran Social Ministries final report

Agenda pdf

Welcome– Jim

Executive Director’s Reports– Summer & October -Susan

• Add non-discrimination sentence to grant agreement
  • Grantee partner affirms that it has a non-discrimination policy which applies to both employees and program participants and that it makes ongoing efforts to live into this policy.  Grantee further affirms that subcontractors or vendors enabled by this grant will have substantially similar policies and commitments in place.
• Add board members to website
• Quaker Convening on Aging
• Comments on grant proposals, Q&A, mid-year conversations
• LOI and review process

LETTERS OF INTENT- you already read these; they are here for reference and saving.

Baltimore Yearly Meeting & New Grantee info form. I already approved to move forward without revision.

Bright Side Manor LOI, new grantee info & ALP description

JFS Atlantic Co LOI and new grantee info

SOWN & info sheet

Interfaith Caregivers of Mercer Co & info sheet

NJAAW LOI and new grantee info-declined

Nazarene LOI and new grantee info-declined

The Tender-declined

GEMS LOI & Info sheet-declined

KACS & info sheet-declined

Robert Wood Johnson Barnabas Hamilton & info sheet-declined

EB Fitness and info sheet –discretionary

Mid-year conversations– see Executive Director’s Report

REPORTS

NYYM: ARCH

Trinitas

Friends Home in Kennett

YSOP

Kendal at Home + Budget

AFSC + budget

ARTZ Philadelphia+ budget

Center in the Park

Montgomery SAAC

Woolman Hill 

National Church Residences

PROPOSALS

Returning:

NYYM:ARCH

AFSC + budget

Friends Home Kennett

YSOP

FSA & Barclay Friends 

Kendal at Home & Budget

Returning-non-Quaker

Trinitas

ARTZ Philadelphia+budget

Center in the Park

New: (see below for info sheets)

Baltimore Yearly Meeting -seemed strong and thorough enough not to need a proposal.

Bright Side Manor proposal & budget

Jewish Community Housing updated letter and budget

JFS Atlantic Co

Interfaith Caregivers Mercer Co

SOWN

Grants list 2022

Discretionary:

EBFit –  $1000 starter grant

Governance

• Updated Trustees Roles & Responsibilities 2022
• Candidates- Joan Malin, Emily Sandusky
• Meeting dates 2023
• Notes from meeting Oct 3 posted

Finance

• Notes from Sept 1 meeting posted
• Draft audit review.  Final page corrected.
• Socially responsible investing-report on meeting

Consent: Approval of May minutes